Best practices - Revision history

Spacekadt: /* Shirts */

2015-05-08T02:21:53Z

Shirts

← Older revision		Revision as of 02:21, 8 May 2015
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	[http://www.sighco.com SighCo] is another shirt company that has printed [[Convergence]] shirts in the ~~past~~.		[http://www.sighco.com SighCo] is another shirt company that has printed [[Convergence]] shirts and is run by some C* veterans. If you're going for the option to sell shirts at the event rather than pre-order, this is probably your best bet. They're familiar with C* and what it wants/needs.


			Regardless of which method you use, make sure you consider comfort and size. Women's shirts should go at least to a 3x, and men's should go at least to 4x.

Spacekadt: /* Protect Yourself */ added bit about someone being willing to accept service

2015-05-08T01:57:18Z

Protect Yourself: added bit about someone being willing to accept service

← Older revision		Revision as of 01:57, 8 May 2015
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	==Protect Yourself==		==Protect Yourself==
	While it is not required that you register your [[Convergence]] as an LLC, it is a very smart thing to do. An LLC protects you if something goes wrong. LLC registration fees vary from state to state, and you do not have to register as an LLC in the state in which your party is taking place. (Example: C9 Las Vegas was a Nevada LLC, but C15 Long Beach was a Utah LLC.)		While it is not required that you register your [[Convergence]] as an LLC, it is a very smart thing to do. An LLC protects you if something goes wrong. LLC registration fees vary from state to state, and you do not have to register as an LLC in the state in which your party is taking place, but you do need to have a person (or company) that is willing to accept service on your behalf in the state in which you register. (Example: C9 Las Vegas was a Nevada LLC, but C15 Long Beach was a Utah LLC.) This does not make that person liable and they don't even have to be a member of the LLC, just someone you trust to accept the papers on your behalf and tell you that you're being sued should the worst ever happen. (Though as far as we know, this has never happened!)




	==Money Money Money==		==Money Money Money==

Eilis at 06:24, 31 July 2009

2009-07-31T06:24:37Z

← Older revision		Revision as of 06:24, 31 July 2009
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	==Money Money Money==		==Money Money Money==
	For the love of all that is and is not holy, get someone who knows what he or she is doing to manage your accounts! This makes all the difference. Srsly.		For the love of all that is and is not holy, get someone who knows what he or she is doing to manage your accounts! This makes all the difference. Srsly.


	Most committees in the past set up a business account with a bank. This allows you to have business credit cards for charging deposits and other expenditures.		Most committees in the past set up a business account with a bank. This allows you to have business credit cards for charging deposits and other expenditures.


	An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc.		An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc.

Eilis at 06:21, 31 July 2009

2009-07-31T06:21:42Z

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 ==Laminates==
 Some committees have personalized the laminates.  Others have left them blank so that attendees can personalize them themselves.  Whether or not your committee does this is a personal decision, but issuing blank laminates makes the check-in and laminate transfer processes a simple matter.
 Laminates can be put in plastic sleeves and run through a special laminating machine individually, or they can be put en masse through a laminator that spits them out in a flimsy sheet, requiring much cutting after the fact.  The individual sleeve method tends to yield a better laminate.
 Laminate sleeves come in different thicknesses.  7 or 10 mil are the most heavy-duty.
 The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good.  [http://www.laminationdepot.com/ Lamination Depot]

Eilis at 06:14, 31 July 2009

2009-07-31T06:14:04Z

← Older revision		Revision as of 06:14, 31 July 2009
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	An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc.		An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc.




	==Contracting with the Hotel==		==Contracting with the Hotel==

Eilis: /* Money Money Money */

2009-07-31T06:13:32Z

Money Money Money

← Older revision		Revision as of 06:13, 31 July 2009
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	==Money Money Money==		==Money Money Money==
	For the love of all that is and is not holy, get someone who knows what he or she is doing to manage your accounts! ~~Srsly, this~~ makes all the difference.		For the love of all that is and is not holy, get someone who knows what he or she is doing to manage your accounts! This makes all the difference. Srsly.

	Most committees in the past set up a business account with a bank. This allows you to have business credit cards for charging deposits and other expenditures.		Most committees in the past set up a business account with a bank. This allows you to have business credit cards for charging deposits and other expenditures.

	An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc.		An alternative to a business bank account is to set up a business account on PayPal. The [[C15]] committee did this, and it worked quite well. The PayPal business account lets you use a debit card to make your deposits and purchases, giving you 1% cash back on all debit card transactions. There are two drawbacks to this: 1) The business account must be attached to an existing PayPal account (meaning that someone will not have personal use of his/her PayPal account for the duration of planning and until all debts are paid), and 2) committees must either have a nest egg in the account before laminates go on sale or wait until laminates are on sale and money is in the account before putting down deposits on venue space, etc.




	==Contracting with the Hotel==		==Contracting with the Hotel==

Eilis at 06:10, 31 July 2009

2009-07-31T06:10:33Z

← Older revision		Revision as of 06:10, 31 July 2009
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	This page contains some suggestions from prior committee chairs and members that will help you as you actually plan a wonderful [[Convergence]] for all of us to attend!		This page contains some suggestions from prior committee chairs and members that will help you as you actually plan a wonderful [[Convergence]] for all of us to attend!


			THIS PAGE IS IN PROGRESS. MORE STUFF COMING.

Eilis at 06:02, 31 July 2009

2009-07-31T06:02:25Z

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	Laminate sleeves come in different thicknesses. 7 or 10 mil are the most heavy-duty.		Laminate sleeves come in different thicknesses. 7 or 10 mil are the most heavy-duty.

	The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good.		The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good. [http://www.laminationdepot.com/ Lamination Depot]

	[http://www.laminationdepot.com/ Lamination Depot]
	~~1505 E. McFadden Ave.~~
	~~Santa Ana, CA 92705~~
	~~800.925.0054~~

Eilis at 06:01, 31 July 2009

2009-07-31T06:01:31Z

← Older revision		Revision as of 06:01, 31 July 2009
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	The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good.		The C15 committee purchased 10mil laminating sleeves from a So Cal company, but they do mail order, and their prices are very good.

	Lamination Depot		[http://www.laminationdepot.com/ Lamination Depot]
	1505 E. McFadden Ave.		1505 E. McFadden Ave.
	Santa Ana, CA 92705		Santa Ana, CA 92705
	800.925.0054		800.925.0054

Eilis at 05:59, 31 July 2009

2009-07-31T05:59:50Z

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 This page contains some suggestions from prior committee chairs and members that will help you as you actually plan a wonderful [[Convergence]] for all of us to attend!
 ==Committee Chairs==
 It is a good idea to have more than one Convergence chairperson.  Two is good, three is better.  Each chair can be responsible for certain aspects of the event, and during the actual event, you will need to have an official person who can make decisions in several places at once.
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 - Being on the planning committee does not magically make you Scene Royalty.  Anyone who signs on to plan a [[Convergence]] hoping for this outcome is NOT someone you want on the committee.
 ==Protect Yourself==
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 - Hotels will generally comp one room for every X number of rooms booked in the Convergence block.  We suggest using these comps toward a free or discounted suite for committee use.  You will need the space for storage and work.