altgothic - User contributions [en]

C14 Postmortem

2008-08-18T05:36:01Z

Spud: /* Volunteers */

This page is for the C14 committee to write a postmortem of their experience.

== C14 Postmortem ==

It's over... done... finished... the shark has been jumped (sort of...) and everyone has gone home! Now that we've had few days to relax and get back into the grind of normal life, it's time to reflect on everything that happened, both good and bad, in the whole process of organizing Convergence 14.

This page has been created for the purpose of documenting both the good and bad that we dealt with in putting together C14. The idea behind this is to create a page where future Convergence committees can look to see what worked well for us, as well as what didn't work so well. This ''should'' help them to avoid any problems that we came across, and help to create progressively better and better gatherings in the years to come!

[[User:Spud|Spud]] 04:26, 18 August 2008 (UTC)

== Theme ==
== Location ==
=== Local Flavor!!! ===
== Performers ==
=== Musicians ===
=== DJs ===
=== Attendee Performances (Events where the attendees get involved) ===
== Venues ==
== Vendors ==
== Volunteers ==

We had a transition occur in the Volunteer Coordinator (VC) position about two months prior to the gathering. Anastasia found that she would not be able to attend C14, so I (Spud) stepped up from being her assistant to take over the role of VC. Having managed both security and volunteer staffs at large conventions and gatherings in the past, I thought I could take this on with little worry. That didn't prove to be the case, and while (hopefully) everything appeared to most attendees to have gone smoothly, there were definitely some things that could have been done better in managing the volunteer staff!

=== Assistant Volunteer Coordinator ===

In taking over the role of VC, my role as the Assistant was no longer filled. This is something I definitely regret, as there are times where I needed to be in two places at once, or simply was too overwhelmed with other issues and couldn't get timely messages sent out to people. The extra assistance can make all the difference in the world when it comes to keeping everyone "in the loop" and stress levels to a minimum. I definitely suggest that anyone acting as VC for a future Convergence should make certain that they have an Assistant Volunteer Coordinator as well.

=== Getting the Volunteers on-board ===

The call for volunteers really only went out about a month before the C14 event was scheduled to begin. In hindsight, we should have started posting out calls for volunteers at least three months in advance. This would have given a lot more time to make sure that we had enough volunteers to work with us, and allowed for more time to work up appropriate schedules for all of the volunteer staff. We posted out to a.g. and the convergence LJ communities. I think these were the best and most appropriate forums for this, as it kept most everything internal and within the a.g. family.

==== Know how many Volunteers you need! ====

Once our schedule for C14 events was really set in stone, I began to realize that I had nowhere near enough volunteers to be able to support all the jobs we needed them to assist with. We did manage to keep most everything covered well in the end, though some people ended up working for several hours more through the weekend than I would have preferred. The following outline is what we found to have worked well in figuring out how many volunteers are needed:

The following should be figured as a minimum of two (2) volunteers per three hour shift
* Badge pickup
* Badge Purchase and Sponsored Event purchases
* Vendor sign-in and Badge Pickup
* Convergence Merchandise sales

As you can see, that comes to eight (8) people covering four separate tables for only three hours. Our ''Meet-and-Greet'' ran from 12pm to 6pm on Friday, and I didn't have sixteen (16) people to cover six hours of time. A portion of the volunteer staff had not even arrived at the hotel by that point. Luckily, committee members and staff joined in to assist, and everything worked out pretty well.

The point to consider here is that with just the ''Meet and Greet'', we could easily have used sixteen volunteers for three hours each. Volunteers are there because they want to help, but they also want to be able to enjoy the weekend that they paid to attend.

== Events ==
=== Standard Events ===
==== Fashion Show ====
=== Events Surrounding the Theme ===

C14 Postmortem

2008-08-18T05:34:09Z

Spud:

This page is for the C14 committee to write a postmortem of their experience.

== C14 Postmortem ==

It's over... done... finished... the shark has been jumped (sort of...) and everyone has gone home! Now that we've had few days to relax and get back into the grind of normal life, it's time to reflect on everything that happened, both good and bad, in the whole process of organizing Convergence 14.

This page has been created for the purpose of documenting both the good and bad that we dealt with in putting together C14. The idea behind this is to create a page where future Convergence committees can look to see what worked well for us, as well as what didn't work so well. This ''should'' help them to avoid any problems that we came across, and help to create progressively better and better gatherings in the years to come!

[[User:Spud|Spud]] 04:26, 18 August 2008 (UTC)

== Theme ==
== Location ==
=== Local Flavor!!! ===
== Performers ==
=== Musicians ===
=== DJs ===
=== Attendee Performances (Events where the attendees get involved) ===
== Venues ==
== Vendors ==
== Volunteers ==

We had a transition occur in the Volunteer Coordinator (VC) position about two months prior to the gathering. Anastasia found that she would not be able to attend C14, so I (Spud) stepped up from being her assistant to take over the role of VC. Having managed both security and volunteer staffs at large conventions and gatherings in the past, I thought I could take this on with little worry. That didn't prove to be the case, and while (hopefully) everything appeared to most attendees to have gone smoothly, there were definitely some things that could have been done better!

=== Assistant Volunteer Coordinator ===

In taking over the role of VC, my role as the Assistant was no longer filled. This is something I definitely regret, as there are times where I needed to be in two places at once, or simply was too overwhelmed with other issues and couldn't get timely messages sent out to people. The extra assistance can make all the difference in the world when it comes to keeping everyone "in the loop" and stress levels to a minimum. I definitely suggest that anyone acting as VC for a future Convergence should make certain that they have an Assistant Volunteer Coordinator as well.

=== Getting the Volunteers on-board ===

The call for volunteers really only went out about a month before the C14 event was scheduled to begin. In hindsight, we should have started posting out calls for volunteers at least three months in advance. This would have given a lot more time to make sure that we had enough volunteers to work with us, and allowed for more time to work up appropriate schedules for all of the volunteer staff. We posted out to a.g. and the convergence LJ communities. I think these were the best and most appropriate forums for this, as it keept most everything internal and within the a.g. family.

==== Know how many Volunteers you need! ====

Once our schedule for C14 events was really set in stone, I began to realize that I had nowhere near enough volunteers to be able to support all the jobs we needed them to assist with. We did manage to keep most everything covered well in the end, though some people ended up working for several hours more through the weekend than I would have preferred. The following outline is what we found to have worked well in figuring out how many volunteers are needed:

The following should be figured as a minimum of two (2) volunteers per three hour shift
* Badge pickup
* Badge Purchase and Sponsored Event purchases
* Vendor sign-in and Badge Pickup
* Convergence Merchandise sales

As you can see, that comes to eight (8) people covering four separate tables for only three hours. Our ''Meet-and-Greet'' ran from 12pm to 6pm on Friday, and I didn't have sixteen (16) people to cover six hours of time. A portion of the volunteer staff had not even arrived at the hotel by that point. Luckily, committee members and staff joined in to assist, and everything worked out pretty well.

The point to consider here is that with just the ''Meet and Greet'', we could easily have used sixteen volunteers for three hours each. Volunteers are there because they want to help, but they also want to be able to enjoy the weekend that they paid to attend.

== Events ==
=== Standard Events ===
==== Fashion Show ====
=== Events Surrounding the Theme ===

C14 Postmortem

2008-08-18T05:33:05Z

Spud: /* Getting the Volunteers on-board */

{{inuse|1 hour by SPud for formatting}}

This page is for the C14 committee to write a postmortem of their experience.

== C14 Postmortem ==

It's over... done... finished... the shark has been jumped (sort of...) and everyone has gone home! Now that we've had few days to relax and get back into the grind of normal life, it's time to reflect on everything that happened, both good and bad, in the whole process of organizing Convergence 14.

This page has been created for the purpose of documenting both the good and bad that we dealt with in putting together C14. The idea behind this is to create a page where future Convergence committees can look to see what worked well for us, as well as what didn't work so well. This ''should'' help them to avoid any problems that we came across, and help to create progressively better and better gatherings in the years to come!

[[User:Spud|Spud]] 04:26, 18 August 2008 (UTC)

== Theme ==
== Location ==
=== Local Flavor!!! ===
== Performers ==
=== Musicians ===
=== DJs ===
=== Attendee Performances (Events where the attendees get involved) ===
== Venues ==
== Vendors ==
== Volunteers ==

We had a transition occur in the Volunteer Coordinator (VC) position about two months prior to the gathering. Anastasia found that she would not be able to attend C14, so I (Spud) stepped up from being her assistant to take over the role of VC. Having managed both security and volunteer staffs at large conventions and gatherings in the past, I thought I could take this on with little worry. That didn't prove to be the case, and while (hopefully) everything appeared to most attendees to have gone smoothly, there were definitely some things that could have been done better!

=== Assistant Volunteer Coordinator ===

In taking over the role of VC, my role as the Assistant was no longer filled. This is something I definitely regret, as there are times where I needed to be in two places at once, or simply was too overwhelmed with other issues and couldn't get timely messages sent out to people. The extra assistance can make all the difference in the world when it comes to keeping everyone "in the loop" and stress levels to a minimum. I definitely suggest that anyone acting as VC for a future Convergence should make certain that they have an Assistant Volunteer Coordinator as well.

=== Getting the Volunteers on-board ===

The call for volunteers really only went out about a month before the C14 event was scheduled to begin. In hindsight, we should have started posting out calls for volunteers at least three months in advance. This would have given a lot more time to make sure that we had enough volunteers to work with us, and allowed for more time to work up appropriate schedules for all of the volunteer staff. We posted out to a.g. and the convergence LJ communities. I think these were the best and most appropriate forums for this, as it keept most everything internal and within the a.g. family.

==== Know how many Volunteers you need! ====

Once our schedule for C14 events was really set in stone, I began to realize that I had nowhere near enough volunteers to be able to support all the jobs we needed them to assist with. We did manage to keep most everything covered well in the end, though some people ended up working for several hours more through the weekend than I would have preferred. The following outline is what we found to have worked well in figuring out how many volunteers are needed:

The following should be figured as a minimum of two (2) volunteers per three hour shift
* Badge pickup
* Badge Purchase and Sponsored Event purchases
* Vendor sign-in and Badge Pickup
* Convergence Merchandise sales

As you can see, that comes to eight (8) people covering four separate tables for only three hours. Our ''Meet-and-Greet'' ran from 12pm to 6pm on Friday, and I didn't have sixteen (16) people to cover six hours of time. A portion of the volunteer staff had not even arrived at the hotel by that point. Luckily, committee members and staff joined in to assist, and everything worked out pretty well.

The point to consider here is that with just the ''Meet and Greet'', we could easily have used sixteen volunteers for three hours each. Volunteers are there because they want to help, but they also want to be able to enjoy the weekend that they paid to attend.

== Events ==
=== Standard Events ===
==== Fashion Show ====
=== Events Surrounding the Theme ===

C14 Postmortem

2008-08-18T05:17:51Z

Spud: /* Volunteeers */

{{inuse|1 hour by SPud for formatting}}

This page is for the C14 committee to write a postmortem of their experience.

== C14 Postmortem ==

It's over... done... finished... the shark has been jumped (sort of...) and everyone has gone home! Now that we've had few days to relax and get back into the grind of normal life, it's time to reflect on everything that happened, both good and bad, in the whole process of organizing Convergence 14.

This page has been created for the purpose of documenting both the good and bad that we dealt with in putting together C14. The idea behind this is to create a page where future Convergence committees can look to see what worked well for us, as well as what didn't work so well. This ''should'' help them to avoid any problems that we came across, and help to create progressively better and better gatherings in the years to come!

[[User:Spud|Spud]] 04:26, 18 August 2008 (UTC)

== Theme ==
== Location ==
=== Local Flavor!!! ===
== Performers ==
=== Musicians ===
=== DJs ===
=== Attendee Performances (Events where the attendees get involved) ===
== Venues ==
== Vendors ==
== Volunteers ==

We had a transition occur in the Volunteer Coordinator (VC) position about two months prior to the gathering. Anastasia found that she would not be able to attend C14, so I (Spud) stepped up from being her assistant to take over the role of VC. Having managed both security and volunteer staffs at large conventions and gatherings in the past, I thought I could take this on with little worry. That didn't prove to be the case, and while (hopefully) everything appeared to most attendees to have gone smoothly, there were definitely some things that could have been done better!

=== Assistant Volunteer Coordinator ===

In taking over the role of VC, my role as the Assistant was no longer filled. This is something I definitely regret, as there are times where I needed to be in two places at once, or simply was too overwhelmed with other issues and couldn't get timely messages sent out to people. The extra assistance can make all the difference in the world when it comes to keeping everyone "in the loop" and stress levels to a minimum. I definitely suggest that anyone acting as VC for a future Convergence should make certain that they have an Assistant Volunteer Coordinator as well.

=== Getting the Volunteers on-board ===

The call for volunteers really only went out about a month before the C14 event was scheduled to begin. In hindsight, I would have liked to have started posting out calls for volunteers at least three months in advance. This would have given a lot more time to make sure that we had enough volunteers to work with us, and allowed for more time to work up appropriate schedules for all of the volunteer staff. We posted out to a.g. and the convergence LJ communities. I think these were the best and most appropriate forums for this, as it keept most everything internal and within the a.g. family.

==== Know how many Volunteers you need! ====

Once our schedule for C14 events was really set in stone, I began to realize that I had nowhere near enough volunteers to be able to support all the jobs we needed them to assist with. We did manage to keep most everything covered well in the end, though some people ended up working for several hours more through the weekend than I would have preferred. The following outline is what we found to have worked well in figuring out how many volunteers are needed:

The following should be figured as a minimum of two (2) volunteers per three hour shift
* Badge pickup
* Badge Purchase and Sponsored Event purchases
* Vendor sign-in and Badge Pickup
* Convergence Merchandise sales

== Events ==
=== Standard Events ===
==== Fashion Show ====
=== Events Surrounding the Theme ===

C14 Postmortem

2008-08-18T04:27:17Z

Spud: /* C14 Postmortem */

C14 Postmortem

2008-08-18T04:26:45Z

Spud: /* C14 Postmortem */

C14 Postmortem

2008-08-18T04:22:21Z

Spud: /* C14 Postmortem */

C14 Postmortem

2008-08-18T04:20:22Z

Spud:

C14 Postmortem

2008-08-18T04:19:04Z

Spud:

C14 Postmortem

2008-08-18T04:17:44Z

Spud:

C14 Postmortem

2008-08-18T04:11:46Z

Spud:

C14

2008-08-18T02:56:17Z

Spud: /* The Committee */

After a controversial bid process, the committee from Ybor City, Florida was selected to host Convergence 14.

[http://www.c14ybor.com Official Convergence 14 website ]
==The Bids==
There were 3 bids originally put forward for C14. Two of them were disqualified, leaving the vote between Ybor and [[Boo's Pants]]. It was decided that if [[Boo's Pants]] won that the bid process would reopen.

The original bids were:
* Ybor City '''WINNER''' [http://www.altgothic.com/c14ybor-bid bid site]
* Dallas [http://www.altgothic.com/c14dallas bid site]
* Hollywood [http://www.altgothic.com/c14hollywood bid site]

==The Voting==
Ybor won.

==The Committee==
[[TheOneBob]] 
[[Rafe]] 
[[Carrie Monster]] 
[[Christal Blu]] 
[[The Exiled]] 
[[Spud]] (Originally [[Anastasia]] but life got in the way) 
[[Saint Mykal]]

==The Drama==

The vote process that led to Angel, Bob and Rafe winning was the target of huge drama.

The Dallas (Hansel von Quenzer, Helena Jones, Fasciogoth, Dorothy, L3g3nd Q) and Hollywood (Bellz, Marissa, Alumiere, Becca, Guy, Christal, Boon and Trid) bids violated the bid process rules, and as such had to be disqualified.

This upset a number of people.

==The Party==
===The Bands===
* [[Iris]]
* [[Voltaire]]
* [[Fiction 8]]
* [[Missile Command]]
* [[Audra]]
* [[The Passing Hour]]
* [[Faded Sympathy]]
* [[Synthetic Dream Foundation]]

===The DJs===

* Storm
* March
* Spinmistress Batty
* [[CarrieMonster]]
* ianNothing
* Voodoo
* Spider
* [[Count von Sexbat]]
* Scar
* Curse Mackey
* Alex Reed
* Sailor Gloom
* Vikki Wilson
* Satori
* [[TheOneBob]]

===The Official Events===
===The Unofficial Events===
* [[Goths on Ice]]
* Pre-Party at the Shark Bar with DJs [[Macross | Sonny Crockett]] and [[AngelSil | Frost Nova]]

==The Photos==

[[Gallery sites#C14 | on the Gallery page]]

C14 Postmortem

2008-08-16T14:32:59Z

Spud:

Talk:C14 Postmortem

2008-08-16T14:32:23Z

Spud: New page: I'm working on getting this together and up for C14 staff use. It will probably take me a few days to get it really clean and ready for major edits by staff members, so please bear with m...

I'm working on getting this together and up for C14 staff use. It will probably take me a few days to get it really clean and ready for major edits by staff members, so please bear with me! :)

[[User:Spud|Spud]] 14:32, 16 August 2008 (UTC)

C14 Postmortem

2008-08-16T14:30:36Z

Spud:

{{inuse}}
This page is for the C14 committee to write a postmortem of their experience.

== C14 Postmortem ==

It's over... done... finished... the shark has been jumped (sort of...) and everyone has gone home! Now that we've had few days to relax and get back into the grind of normal life, it's time to reflect on everything that happened, both good and bad, in the whole process of organizing Convergence 14.

This page has been created for the purpose of documenting the trials and tribulations of putting on this show. The idea behind this is to create a page where future Convergence committees can look to see what worked well for us, as well as what didn't work so well. This ''should'' help them to avoid the same mistakes that we made, and help to create progressively better and better gatherings in the years to come!